Overview

At Allied Universal®, we continue to build an inclusive, Be Phenomenal® culture that encourages, supports, and celebrates a diverse workplace. It fuels our innovation and connects us closer to our customers and the communities in which we serve. Allied Universal offers so much more than just a job. We offer careers. We take great pride in our promote-from-within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions! Start your phenomenal career with Allied Universal® today!

Job Description

Administrative Support Specialist

 

Pay rate $22 

 

Main Responsibilities

 

Specific Duties and Essential Functions

  • Act as a security and informational liaison between client and AUS
  • Take on administrative functions and processes assigned by the client Market Leader; setting and managing calendar meetings, keeping track of expenses, organizing travel arrangements; establish point of contact for client security, organizing monthly leadership meetings and skype calls, assisting in Public Affairs events and organizing
  • Management of conference spaces and telepresence meetings; create, schedule and adjust existing meetings; closely monitoring meeting software to ensure that priority is given to local teams and leaders for the limited meeting spaces within the offices
  • Monitor activity and facilities’ issues; provide updates and bring facilities’ issues to the onsite facilities manager’s attention
  • Provide assistance to Employee Engagement committees at the discretion of the Market leader and EEC members
  • Manage incoming mail and packages and connect with the Warehouse teams to provide prompt package delivery for client personnel

 

The Ideal Candidate

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Must possess a minimum of one (1) year of experience in a corporate work environment
  • Work history must demonstrate each of the following:
    • Proficiency in Microsoft Office Suite; Excel, Word, Notes, and PowerPoint.
    • Experience with Microsoft Outlook
    • Experience with Adobe Acrobat
    • Effective communication skills.
    • High level organization and multitasking skills
    • Ability to handle multiple projects at a time

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Effective oral and written communication skills
  • Well-developed research, analytic and organizational skills
  • Active listening skills
  • Ability to work independently and proactively with minimum oversight
  • Proficient computer skills including Microsoft Office applications (Word, Excel)
  • Attention to detail
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Closing

Allied Universal® provides unparalleled service, systems and solutions to people and businesses within our local communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information:  www.AUS.com.

 

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability/Sexual Orientation/Gender Identity  Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

Job Status: Full-Time

Shift: Day